POSITION SUMMARY
The Accounts Payable Associate Manager is responsible for all aspects of payables, including reviewing, analyzing, processing, and paying invoices and expenses. The Accounts Payable Associate must work with vendors and employees to problem-solve various accounting and payables associated issues. The Associate will analyze various work streams and help shape processes to improve efficiencies.
This position calls for a professional, analytical problem solver who will be responsible for effectively researching, analyzing, documenting and resolving discrepancies. Candidate must meet productivity deadlines therefore time management skills and self-motivation toward goal achievement is necessary. Attention to detail with exceptional ability to communicate complex information both written and oral is required as well as the ability to maintain accurate reporting. This individual should be a self-starter and must be willing to work on a variety of assignments.
ESSENTIAL FUNCTIONS
THE FOLLOWING ARE THE USUAL, BASIC AND ESSENTIAL FUNCTIONS OF THE POSITION. HOWEVER, THIS JOB DESCRIPTION DOES NOT PRECLUDE THE PERFORMANCE OF OTHER DUTIES BY THE INCUMBENT. THESE FUNCTIONS ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES, AND SKILLS REQUIRED.
* Directs staffing payable activities while evaluating underlining issues to prevent re-occurrences of same issues.
* Ensure payables for assigned lines of business are paid within established timeframes, and all escalation procedures are followed by all associates.
* Review, analyze and process invoices, credits, and other vendor related material, as well as miscellaneous invoices and expenses
* Analyze and reconcile accounts for payment discrepancies.
* Enter invoices with accuracy while ensuring all proper General Ledger accounts are being used * Work with vendors, operation managers and other staff members to problem-solve various accounting and payables associated issues
* Processing and printing of vendor, commission, and other expense checks
* Communicate discrepancies to management team
* Review aging schedule and resolve balances
* Resolve inquiries from internal and external customers
* Ensure approvals are received for invoices
* Maintain files including that of paid invoices with copies of checks
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
* Strong mathematical, analytical, and critical thinking skills
* Proficiency with Microsoft applications and an advanced user of Excel
REQUIRED EDUCATION AND EXPERIENCE
* Bachelor's degree in Accounting or Finance
* 2-4 years' experience in an Accounts Payable position or similar experience required
* NetSuite experience a plus
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