Agency Operations Coordinator (Chelsea)

Avoid scams and fraud by dealing locally! Beware any deal involving Western Union, Moneygram, wire transfer, cashier check, money order, shipping, escrow, or any promise of transaction protection/certification/guarantee. More infoIOMEDIA is looking for an organized, energetic, professional Agency Operations Coordinator to oversee and coordinate office administration and operational tasks and procedures within IOMEDIA's fast paced NYC office. The Operations Coordinator will be a critical player in the smooth day-to-day operation of our office. You'll identity and strengthen processes as well as provide administrative support to all areas of the company.

We are ideally looking for a motivated candidate who is looking for a career track in an agency / advertising industry. This will be an excellent opportunity to learn about the industry and gain experience in multiple areas of the business and we anticipate that the successful candidate will continue to grow and be promoted to new roles (either creative, project management or operational) within IOMEDIA.

We are a tight-knit team at IOMEDIA, and seek individuals who are enthusiastic and strong team players. This is a full-time salaried position (with benefits) for immediate hire into IOMEDIA's front office.

The Operations Coordinator's responsibilities include a wide range of functions that support keeping up the work environment for all staff and coordinating activities and routing calls to the Operations Director and VP level.

Successful candidates will possess the following:

? Excellent communication skills in person and over the phone
? Strong time management skills and the ability to multi-task
? Self-directed, proactive energy and a great sense of humor
? The ability to work well with a variety of people and personalities
? A high degree of organizational capacity

AREAS OF JOB RESPONSIBILITY

Administrative Support:
? Answer the main IOMEDIA phone and route all business inquiries in a professional manner [as per outline] and/or respond to general questions or requests for information by directing the party to the proper staff member.
? Investigate and work within company guidelines to organize and book travel plans for VP and Director level staff, build itineraries, and be on-call for change of plans to ensure staff is in place for all meetings
? Mail and track [report when delivered] all project deliverables, marketing press kits, and other submissions as directed by Operations Director and VP level staff.
? Coordinate conference room use across the office [between production and business development]

Operational Support:
? Organize and distribute office supplies as necessary, order backup supplies and investigate new materials/supplies for maintaining a clean and efficient workplace.
? Order food for client and internal meetings as needed
? Work with Operations Director to coordinate all company events [holiday event, summer event, etc.] as directed.
? Thoroughly understand the conference call and web conferencing systems and setup conference calls and meetings with emailed instructions to the appropriate staff member(s).
? Assist Operations Director with database entry, updates and reports

Additional Project Support:
? Assistance with special projects and pitch initiatives as needed

REQUIREMENTS
Minimum of 1-2 years professional work experience or internship within a creative boutique or agency environment

Required Software Skills Include:
High-level of facility with Microsoft Office particularly Outlook, Word, and Excel

Favorable Software Skills Include:
Use of Adobe Photoshop and Illustrator for proofing marketing materials before print or duplication

Please note that the hours of work are 9:00 to 6:00 with occasional project related activities running beyond.

ABOUT IOMEDIA:
IOMEDIA is a creative agency focused on the bigger picture?strategy, concept, and execution of extraordinary digital visuals and brand-centric media experiences. For the past 15 years, IOMEDIA has offered a diverse outlook answering complex marketing challenges with inspired concepts, campaigns, and media productions. The IOMEDIA team is comprised of visual and brand specialists, interactive strategists, designers, architects, animators, 3D artists, illustrators, writers, and producers. For more information, please go to www.io-media.com.

HOW TO APPLY
Please reply to this ad with your resume, cover letter with salary requirements and any other relevant information.

Applications submitted without relevant professional experience will not be considered.

Location: ChelseaPrincipals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.

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