Executive Legal Secretary -- Base to $75,000 (Midtown)

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x prohibited[?] Posted: 2014-11-01 3:00am

? prev ? next ? compensation: Base to $75,000, Paid Time Off, 401K, Medical and Dental Coverage, Life and AD&D Insurance, Flexible Spending Accounts and moreExecutive Legal Secretary

COMPENSATION: Base up to $75,000, Paid Time Off, 401K, Medical and Dental Coverage, Life and AD&D Insurance, Flexible Spending Accounts and more

HOURS: 9:30AM -- 5:30PM

LOCATION: Midtown NYC

THE ORGANIZATION: An International Law Firm with 28 offices in capitals across the globe. A place where you will gain international legal exposure, always work in a team and never be bored!

The people, from secretaries to partners, are interesting and friendly, ambitious, intelligent and have an exceptional willingness to pitch in to get the job done. They are looking for someone with the confidence to liaise with domestic and international senior personnel within and outside the firm who has a willingness to work hard as a member of their team.

If this sounds like you, then please apply to today for an opportunity to play a part in one of the world's best legal firms!

KEY RESPONSIBILITIES:

• Provide high quality secretarial, word processing and administrative support to NYC based Equity Partners, Visiting Attorneys and Associate teams
• Communicate regularly with service departments, attorneys and clients at offices across the world
• Act as gatekeeper and liaison, tracking all requests, outstanding matters and monitoring case statuses
• Answer calls and follow protocol for screening, gathering relevant information, taking messages and following up; respond and/or escalate as appropriate
• Organize, track, sort and distribute all incoming mail
• Prepare documents, packages and correspondence; arrange for outgoing delivery
• Transcribe audio dictation, typing and word processing letters, faxes, notes, documents etc. including proof reading of documents to ensure that completed documents have been checked for spelling and grammar and produced without error
• Perform day-to-day administrative tasks including but not limited to photocopying, printing, preparing letters, notes, documents, etc.
• Establish and/or maintain accurate and up-to-date records, contact information and filing systems
• Coordinate and schedule attorney diaries and calendars booking appointments, hotels, travel arrangements, lunches etc.; follow up and set reminders to assist attorneys with prompt attendance
• Handle personal assistant duties on request
• Assist attorneys with troubleshooting computer and document issues
• Maintain accurate knowledge of the policies and procedures of the firm in order assist with queries

REQUIREMENTS:

• 5+ years of legal and administrative experience, preferably in an corporate law environment
• Proficiency in MS Word, Excel, PowerPoint and Outlook
• Strong interpersonal, verbal and written communication skills
• The ability to multitask, work well under pressure, complete assignments in an accurate and timely manner and maintain confidentiality
• Highly adaptable and extremely intelligent, professional and articulate
• Proactive, eager, helpful and organized
• Great ability to anticipate needs and flawlessly execute plans
• Bachelor's degree or secretarial certification preferred
• Fluency in Spanish is a plus
• Ability to work overtime, as needed
• Types a minimum of 50-60 words per minute

EEO EMPLOYER
Principals only. Recruiters, please don't contact this job poster.do NOT contact us with unsolicited services or offerspost id: 4740982401

posted: 2014-11-01 3:00am

updated: 2014-11-01 3:45am

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