Executive Assistant/Administrative Coordinator - JC (Midtown)

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flag [?] : miscategorized prohibited spam best of Posted: 2013-04-05, 11:21AM EDT

Description
This position is bifurcated into two main roles. The role of Executive Assistant is to provide organizational and operational support to the CIO of the Global and Non-US Equity discipline. The role of Administrative Coordinator is to provide administrative support to the Small and Mid Cap Investment Teams of which the CIO is a member.

Major Responsibilities of Executive Assistant:
? Manage the CIO's calendar, phone and schedule. Maintain appointments, including establishing appointment priorities and gate keeping access. This also includes making travel arrangements, completing travel itineraries and expense reports. Serve as the voice of the CIO in internal and external instances judged to be feasible.
? Play an instrumental role in the coordination, planning, and design of internal department events including manager meetings, department meetings, and other special events. This includes the coordination of senior leader meetings, functions, and events.
? Perform various administrative duties including filing, ordering supplies, maintaining records, summarizing the content of incoming mail, prioritizing mail, taking immediate action on important items, and providing telephone and email backup support.

Major Responsibilities of Administrative Coordinator:
? Provide general office support for the Investment Teams. Assist in organizing and prioritizing activities for the individuals supported including scheduling Broker conferences and conference calls. Handle incoming mail and faxes, screen and respond to telephone and e-mail inquiries. Maintain address books and calendars. Coordinate travel arrangements. Handle team payroll. Print attribution reports as well as SEC documents.
? Gather and manipulate data by collecting information from a variety of sources. Develop relevant spreadsheets, graphs, charts and statistical reports used to assist stock selection process.
? Provide back-up assistance for Investment Administrative team as needed.

Requirements
Distinguishing Characteristics:
? Highly motivated, self-starter with the ability to determine priorities, plan, organize and follow through on assignments.
? Ability to handle confidential information in a sensitive manner.
? Ability to interact confidently with individuals at all levels of the organization.
? Professional attitude and appearance.
? Accuracy and attention to detail is essential.
? Ability to work independently and as a member of the team.
? Ability to communicate clearly and concisely, both verbally and in written form.
? Ability to work with a variety of computer software, including Windows, Word, Excel, PowerPoint, etc.
? Demonstrated interpersonal, written and verbal communication skills, including grammar, spelling and proofreading abilities.
? Demonstrated telephone skills with the ability to use independent judgment in handling calls.
? Demonstrated leadership skills (ie mentoring others, program leadership).

Education & Experience:
? Bachelor's degree or an equivalent combination of education and post high school work experience.
? Five or more years of administrative support experience required.
? Previous experience supporting executive level personnel preferred.
? Previous experience in a leadership role (ie manager, mentor, program leader) desired.

Salary is up to 75k.

Compensation: 75KPrincipals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.Posting ID: 3724548801

Posted: 2013-04-05, 11:21AM EDT

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