Executive Assistant (Greenwich, Ct)

Avoid scams and fraud by dealing locally! Beware any deal involving Western Union, Moneygram, wire transfer, cashier check, money order, shipping, escrow, or any promise of transaction protection/certification/guarantee. More infoMaintains the Preschool files including documents pertaining to curriculum, correspondence, and special projects.
Assists Director in composing/creating a variety of materials, such as letters, bulletins, requisitions, reports and statistical data.

On-Site Responsibilities:
The Administrative Assistant (AA) reports to and works directly under the supervision of the Director of the Nursery School of Temple Sholom. The AA oversees operation of the Nursery School office, and supports the Director as well as plans, accomplishes, and manages special projects. The AA is provided guidance by the Director, but independently plans, schedules, coordinates, carries out, and completes assigned work.

Office Operation:
Establishes and maintains a system of procedures and administrative controls for the Nursery School Director's office to include scheduling, records management, reproduction, distribution, supplies, maintenance, and inter-office coordination.
Coordinates with the Chief Operating Office and Facilities Director to manage the Nursery School master calendar of events and schedules.
Process and enters all payments collected for tuition and clubs. Makes copies and file all forms collected.
Maintains records of funds collected for various school activities.
Prepares and maintains comprehensive logs, files and records related to personnel, students, and school operations, such as master lists, databases, and mailing lists.
Assists Nursery School needs with word processing, duplication and distribution of fliers and other materials.
Maintains Nursery School files in orderly manner for easy access.
Receives all visitors and calls for the Nursery School and the Director. Greets everyone in a cheerful and professional manner. Employs discretion and independent judgment, directing individuals to the correct person and efficiently resolves their concerns.
In conjunction with the Director, reviews all outgoing correspondence for neatness, accuracy, and adherence to format and supervisor's personal style. Edits and proofreads communications to parents, students, the community and staff, arranges for and ensures distribution.
Assists Director with coordination of Nursery School volunteers.
Assists with parent calls.
Helps out in the classroom if needed.
Orders challah weekly, prepares and distributes Shabbat bags.
Other duties as determined by the Director

Location: Greenwich, CtCompensation: Hourly RateThis is a part-time job.This is at a non-profit organization.Principals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.

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